What is an NDIS Functional Capacity Assessment

An NDIS Functional Capacity Assessment (FCA) is a comprehensive evaluation conducted by our experienced Occupational Therapists or other qualified allied health professionals. It is a cornerstone of the NDIS process, providing a detailed analysis of your strengths, challenges, and support needs across all aspects of daily life. The assessment examines your capacity in key domains like self-care, communication, mobility, interpersonal interactions, and learning. The resulting report is a powerful document that translates your lived experience into clear, evidence-based recommendations for the reasonable and necessary supports required to achieve your goals, making it essential for both NDIS access and plan reviews.

  • Initial Inquiry & Goal Setting

    We discuss your specific situation, primary goals for the NDIS, and what you hope to achieve, ensuring the assessment is tailored to you.



  • Comprehensive Assessment is Carried Out

    Our therapist meets with you (often in your home and community) to observe and discuss your daily activities, challenges, and strengths through conversation and standardised tools.


  • Detailed Report is Provided

    You receive a thorough report that outlines your functional capacities, identifies barriers, and provides justified recommendations for supports, therapies, and equipment.



  • Plan is Implemented Based on Recommendations

    We help you understand the report and can assist in submitting it to the NDIS. We're also available to discuss the findings with your Support Coordinator.

  • Monitoring & Follow-up

    We offer follow-up support to answer questions from the NDIS, assist with implementing recommendations, or conduct reassessments for plan reviews

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Disabilities That NDIS Occupational Therapy Supports

Down Syndrome Down Syndrome and the NDIS

Down syndrome can involve developmental delays and health challenges. OT supports participants in building fine motor skills, self-care, and social participation.

Children Teens Young Adults Developmental Support Life Skills Self-care
Cerebral Palsy (CP) Cerebral Palsy and the NDIS

Cerebral palsy affects movement, posture, and muscle control. OT helps participants develop mobility, strengthen motor skills, and use adaptive equipment.

Children Young Adults Wheelchair Users Mobility Support Daily Living Skills
Acquired Brain Injury (ABI) Acquired Brain Injury and the NDIS

ABI can affect memory, concentration, and physical abilities. OT assists with relearning daily skills, building independence, and adapting environments.

Adults Rehabilitation Memory Support Cognitive Therapy Home Safety
Spinal Cord Injury (SCI) Spinal Cord Injuries and the NDIS

Spinal injuries may cause partial or full loss of mobility. OT focuses on independence, adaptive equipment, and environmental changes to support safe living.

Adults Mobility Support Wheelchair Users Independent Living Home Modifications
Multiple Sclerosis (MS) Multiple Sclerosis and the NDIS

Our services help manage fatigue through energy conservation techniques, improve balance and coordination, maintain strength, and address walking difficulties (gait aid prescription). Exercise programs are designed to be manageable during fluctuations in symptoms.

Adults Fatigue Management Balance Training Gait Aid Energy Conservation Relapsing-Remitting
Genetic and Chromosomal Disorders Genetic Disorders and the NDIS

For children, we focus on achieving developmental milestones like sitting, crawling, and walking. For all ages, we work on improving core stability, balance, coordination, and overall strength to promote participation in home, school, and community activities.

Children Early Intervention Hypotonia Developmental Delay Core Stability Hypermobility
Intellectual disability Intellectual Developmental Disorder and the NDIS

Intellectual disability can affect learning, communication, and daily activities. OT helps by building independence, life skills, and community participation.

All Ages Independent Living Social Skills Learning Support Routine Building
Autism Spectrum Disorder (ASD) Autism Spectrum Disorder and the NDIS

Autism can impact communication, social interaction, and behaviour. Occupational Therapy supports children and adults by developing sensory regulation, social participation, and independence in daily routines.

Children Teens Adults Sensory Support Social Skills Behaviour Support

An FCA is holistic and overarching. While other assessments might focus on a specific area (e.g., speech, psychology), the FCA looks at your functioning across all areas of daily life. It is often the primary assessment that identifies needs which may then require more specific follow-up assessments (e.g., for particular equipment).



FCAs must be completed by qualified Allied Health Professionals, most commonly Occupational Therapists (OTs). At Beyond Health Services, our assessors are experienced OTs who are experts in the NDIS and understand how to provide the evidence the agency requires.

You need an FCA for:

Initial NDIS Access: To provide evidence of how your disability significantly impacts your functioning.

Plan Review: To demonstrate changing needs and justify new or increased supports.

Complex Support Needs: To request funding for high-cost items like assistive technology or home modifications.



The process typically involves:

Pre-assessment questionnaires (30-60 mins).

The assessment session itself (-3 hours, sometimes split over multiple sessions).

Report writing time (completed by the therapist afterwards).
The entire process from booking to receiving the final report usually takes 2-3 weeks.

Yes. The FCA is the foundational evidence for these requests. It will detail why the item is necessary due to your functional limitations, how it will help you achieve your goals, and why it is a reasonable and necessary support under the NDIS.



That is exactly the point of the assessment. The therapist is not testing you to see if you can "pass." They are observing the challenges you face to accurately document the support you need. There is no pressure to perform, and it's okay if you cannot complete a task.

If you are an existing NDIS participant, the assessment can be funded from your Capacity Building - Improved Daily Living budget. If you are applying to the NDIS for the first time, you may need to cover the cost privately, though some healthcare plans may provide a rebate.



Think about your goals and the biggest challenges you face in your day-to-day life. It can be helpful to have a list of medications and any existing reports from other specialists. Most importantly, just be yourself – the goal is to capture an accurate picture of your life.




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What Families Have to Say

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